February 10, 2009
Meeting was called to order by President Marsha Putnam at 7:07 P.M. at the Brown residence.
Directors present: Marsha Putnam, Pat Brown, Gary Fortin, Gale Moore, Val Lau and Mike Wood.
Directors absent: Pennie Ballard, Mary Mallory, Elizabeth Band, Janet Phillips, Lisa Shubitowski, Karen Hopkins and Lonnie Buck.
Members present: Jackie Fisher, Sue Chant, Connie Fry and Barb Drake
Marsha presented the agenda which was accepted by all.
Marsha introduced the members in attendance, all of which have express willingness to become Board members at the election to be held as part of the annual meeting on February 21, 2009.
The minutes of January 13, 2009 were reviewed.
Upon a motion by Val Lau, as supported by Pat Brown the minutes of the January 13, 2009 meeting were unanimously approved.
Marsha reported the she donated some metal horseshoe shaped trail marker templates.
Marsha requested that a thank you letter go to the DNR official supplying the two annual state park registration stickers for the February 21st auction. Marsha we get the name, title and address.
Marsha passed out a listing of ten approved overnight camping opportunities during the 2009 riding season. The Association will need a host or hostess to collect registration fees for deposit at the campgrounds. We are trying to keep DNR labor associated with the overnights to a minimum.
The Board discussed workflow ideas associated with overnight events including methods to designate receipt of payment and supervision of the parking of rigs.
Marsha brought up the topic of gator maintenance. Gale will inspect the gators to scope maintenance requirements. It was noted that the 4x6 gator was particularly critical for gravel transport.
Marsha reported on meeting attendance at Tri-county, CIS and Greenways. Connie contributed that where federal dollars are use to acquire land rights or to make improvements for trails, that the trails must be multi-use which must include equestrian use.
Marsha has received the Capital Area Grant. This grant supports youth events. Marsha noted that a number of youth events are on our agenda. We are in a position to consider requesting funding under this program.
Pat Brown presented the Treasurer’s Report. Receipts have totaled $ 255 dollars since the last report. We incurred no expenditures. The ending checking account balance is $ 6,927 with $ 20,000 plus accrued interest in certificates of deposit. In addition, Pat reported that we have retail inventory of $ 1,530 of patches, shirts and totes. We also have artwork donated by Vera Thornton to auction as a fund raiser.
Mike Wood requested information for certificates to be presented at the annual meeting. Marsha report that Jean Tata should receive a 10 year membership certificate and Lisa Subitowski should receive one for appreciation of her tenure as Membership Chairperson.
Marsha discussed the open chair and project work that the new recruits could help with. Connie accepted the Membership Chair position. Sue Chant accepted the job of historian and photographer. Barb Drake has already started as Webmaster. Jackie Fisher accepted several special projects for President Putnam including being responsible for the apparel inventory.
Marsha recognized Roxanne Case for coordination of the member Equine Times subscription list.
Gale Moore reported on Horse Council topics. The day at the races was canceled because the Sports Creek Season ended January 31st. Theresa Kline has accepted the MHC Trials Committee Chairpersonship.
Gale reported that 2009 trails committee grants are due on April 1, 2009. President Putnam reminded the Board that the grant request will be for trail maintenance equipment to include 2 Mcleods and a Pulaskis. The use of these tools was included in the trail maintenance training and certification that members Gale Moore and Theresa Kline received in the spring of 2008. They are strategic in their value for making a trail surface supported by the terracing need to allow run-off with minimal erosion. The grant money will be used for bar stock needed for the fabrication of these tools. Gale Moore will do the fabrication and will provide training in their use.
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| Pulaski (click here for a desciption of what a Pulaski is used for) | McLeod (click here for a desciption of what a McLeod is used for |
Marsh reported on annual meeting preparations and sponsorships.
The Board discussed selling Association apparel to raise funds. Barb Drake shared her expertise in this area. Gale reported that Vera Thornton will be supplying a painting donation of a Belgian team from the 2008 plow day. Gale and Gary requested permission to auction the inventory picture at the Great Lakes International Draft Horse Sale later this week.
Upon a motion by Val Lau, supported by Mike Wood, it was unanimously resolved to authorize Gale Moore and Gary Fortin to auction off the inventoried Vera Thornton draft horse original painting.
Gary Fortin gave an update on preparation for Plow Day 2009.
Marsha reviewed the work bee schedule and reminded the Board about road weight limits restrictions that may impact gravel delivery.
Gale Moore asked the Board to consider more member only riding and camping opportunities to promote the benefit of membership and maintenance of the Association’s core working group. A discussion followed and the issue was tabled for future discussion.
A next meeting date was set for March 10, 7:00 P.M. at the Brown residence.
Upon a motion by Pat Brown, as supported by Val Lau, the meeting was unanimously adjourned at 9:00.
Respectfully Submitted,
Michael A. Wood, Secretary
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