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February 8, 2011

President Marsha Putnam called meeting to order at 6:40 P.M. at the Brown residence.

Directors present: Marsha Putnam, Linda Kraai, Gary Fortin, Lonnie Buck, Val Lau, Gale Moore, Sue Chant, Pat Brown, and Mike Wood.

Directors absent: Jackie Fisher, Mary Mallory, Carrie Barr, Chanda Donnan, and Barb Drake

Members present: None

Marsha presented the agenda, which was accepted by all.

Mike Wood reviewed the minutes of the January 18th Board Meeting. Upon a motion by Gale Moore, as supported by Sue Chant the minutes were approved with corrections.

Marsha provided the President Report. She is scheduling with Tim to get some detail from the work plan he delivered on the trail expansion. She will also finalize with Tim our 2011 calendar of events.

Marsha acknowledged donations from members and requested that Mike Wood send out thank-you letters.

Marsha proposed a slate of officers, subject to nominations from the floor. With no additional nominations, upon a motion by Pat Brown, as supported by Mike Wood, nominations were closed. Noting no contested positions, the members unanimously elected the following slate of officers and appointed the following committee assignments.

  • Marsha Putnam – President
  • Pat Brown – Treasurer
  • Sue Chant – Vice-President
  • Michael Wood – Secretary
  • Barb Drake – Web Mistress
  • Chanda Donnan – Membership Chairperson
  • Carrie Barr – Merchandise Chairperson
  • Gale Moore – Horse Council Representative with Linda, Barb and Gary as alternates
  • Gary Fortin – Draft Horse Committee Chairperson
  • Marsha Putnam – Clinton County Trail Advisory Group Member with Mike Wood as alternate
  • Sue Chant – Kitchen custodian, official photographer and cinnamon roll queen
  • Linda Kraai – Cake and cup-cake Czar

The Board discussed event calendar post cards. Marsha suggested that Chanda mail the calendar cards as acknowledgement of membership renewals and to new members with a thank you for their continued support.

The Board reviewed the schedule of events making corrections to the draft web site posting. Marsha will provide the changes to Barb.

Pat Brown presented the Treasurer’s Report. Receipts of membership dues totaled $770 with donations adding $130 for total receipts of $1,251. Expenses totaled $494 leaving a checking account balance of $6,004. Certificate of deposit balances total 28,000 plus accrued interest.

Upon a motion by Gale Moore, as supported by Linda Kraii, the Treasurer’s Report was unanimously approved.

Mike Wood presented a budget format that he worked out with Treasurer Pat Brown. Budget concepts were discussed including spending on trail expansion and capital items.

Upon a motion by Sue Chant as supported by Val Lau it was unanimously resolved to approve up to $4,000 for the purchase and retrofitting of a gravel spreading trailer, including reimbursement for gasoline and material cost.

Gale Moore and Gary Fortin were authorized to secure and modify the trailer consistent with Board discussions on the topic of moving gravel out onto the trails in an efficient manner.

Gary Fortin reported upon Association’s draft horse programs. A Plow Day ad has been placed in Saddle-Up Magazine. Equine time reported that they will be ceasing publication and returned our request to place an ad in their March edition.

Gary reported that Gale Moore had agreed to make a Plow Day Draft Horse Pull Traveling Trophy. The Board asked Gale to calculate his material costs for reimbursement.

Gale Moore provided the Michigan Horse Council Trail Committee report. The 2011 Trails Grant process was discussed.

Upon a motion by Gale Moore, as supported by Mike Wood, it was unanimously resolved to request grant funding for safety railings for the flat wooden bridge on the East Loop. A companion water crossing was discussed and approved in concept to be constructed from the excess supply of cement parking lot dividers.

An updated slide show was requested for the March Horse Expo. Mike Wood agreed to prepare a slide show highlighting 2011 events. Gale is loaning his player and an electronic picture frame that will cycle though a thumb drive full of event pictures.

Marsha requested that a merchandise display and price list be included as the backdrop to our booth.

Next Meeting - April 12th, 6:30 PM at Chanda Donnan's residence.

Upon a Motion by Val Lau, as supported by Sue Chant, the meeting was adjourned at approximately 8:30 PM.

Respectfully Submitted,

Michael A. Wood
Secretary

 

 

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