May 11, 2010
President Marsha Putnam called meeting to order at 6:45 P.M. at the Brown residence.
Directors present: Marsha Putnam, Sue Chant, Barb Drake, Lonnie Buck, Pat Brown, Connie Frey, Gale Moore, Carrie Barr, Chanda Donnan, Gary Fortin, and Mike Wood.
Directors absent: Mary Mallory, Jackie Fisher and Val Lau.
Members present: None
Marsha presented the agenda which was accepted by all.
Marsha presented the President’s report.
Tim has realized that they really need the downed gator back in service. He is still uncertain about our offer to fix it in exchange for our continued use.
Gale inquired about testing of the hand pump well and encouraged all to use the well to keep water flowing and avoid a negative test from stagnant well water.
Marsha requested that Barb place a PDF version of the Calendar on the web site for downloading.
Marsha discussed discussions with Tim on moving one of the abandoned outhouses to increase the capacity at the staging area. Tim reported that we could have on, but would need to invest money in the pit, vault and top.
Marsha discussed a manure pit. Gale reported that he received approval from Scott to build a pit using the cement curb stops that are stockpiled at Headquarters. The board discussed where to locate the pit and selected a spot that promotes use by both sides of the staging area while limiting visibility and no compromising capacity for rigs. The Board discussed the need for signs to remind visitors to deposit manure in the pit and not in the grass and brush surrounding the staging area.
Tim agreed that volunteers will received one free night of camping for each four hours of workbee time. Free nights will not be limited to one, as they are at some of the other state parks and game areas. All Board members endorsed the idea of post cards sent to members who have earned a free night of camping. The post cards are in recognition of work performed and will be designed to promote camping. Eligibility and use will continue to be controlled in three sets of records; 1) one for Tim, 2) one for the camping host book and 3) one as the Treasurer’s copy. Chanda and Sue agreed to help Marsha with the post card promotions.
Marsha reported that Tim was happy with plow days, which along with the shell races on the lake, quadrupled attendance at the park. Planting the plowed up area was discussed. The consensus was to use Oats, noting that the wildflower planting was expensive and resulted in loss of ground for future plow demonstrations.
Mike Wood presented the minutes of April 13th. Upon a motion by Sue Chant, as supported by Connie Frey, the minutes of April 13, 2010 were unanimously approved.
Pat Brown presented the Treasurer’s report. Receipts totaled $ 591.35 and expenses totaled $ 1,156.67 leaving an ending balance in the checking account of $ 2,516.64. Certificate balances totaled $ 28,000 before accrued interest. Certificate renewals have been adjusted per discussions at the April meeting. Pat provided a break out of Plow Day receipts and expenses. Plow Days broke even. While this is a signature event for the Association and the Park, we should not plan on it as a fund raiser and are subject to risks associated with the weather both on the day of the event and in regards to wet ground.
Upon a motion by Sue Chant, as supported by Gale Moore, the Treasurer’s Report was unanimously approved.
Gale provided an update on Horse Council actions.
A discussion ensued regarding banners for the host at campovers. Barb agreed to acquire the consensus banners.
Upon a motion by Carrie Barr, as supported by Gale Moore, it was unanimously resolved to acquire a 2X4 banner, yellow with black lettering with grommets to support display at campovers.
Marsha requested that Pat reimburse Gale Moore for bug spray to be applied at the staging area.
The Board discussed the May 22nd workbee and a number of projects. Gale and Gary are organizing the workbee and will direct volunteers.
The Board reviewed Association Jackets. The topic was tabled, pending completion of research.
The next meeting will be June 8th, 6:30 PM at the Brown residence.
Upon a motion by Sue Chant, as supported by Chanda Donnan, the meeting was unanimously adjourned at 8:45.
Respectfully Submitted,
Michael A. Wood
Secretary
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